TERMS AND CONDITIONS
The following Terms and Conditions apply to
PAGE28, Stephen James, Steve&Kat, Trio and Lights at Night.
These may be in conjunction with Terms and Conditions supplied by other booking agencies.
Alert Levels Policy:
If a booking is not able to take place due to a change of alert levels or a State of Emergency,
the booking may be rescheduled to a new date up to 2 years from the original date.
No cancellation fees or other penalties will apply.
If the Artist(s) are able to perform on the new date, the booking will be transferred.
If the artist(s) are not able to perform on the new date,
a new artist(s) can be arranged through the another agency or the booking cancelled.
Vaccination Status:
All Artists are fully vaccinated against COVID19
Payment:
Customers will be invoiced from either the Artist(s) or the agency the booking has been made through.
GST Registered:
We are not GST registered, however some agencies we work with may be GST registered.
Invoices directly from the Artist(s) will not be inclusive of GST
Setup/Sound Check:
Artist(s) will supply PA and lighting equipment unless stipulated otherwise at time of booking.
Artist(s) PA and lighting systems are included in all costs.
For full set ups, we aim to arrive 1 and 1/2 hours before the start time to set up the PA and lighting system.
For smaller set ups, we aim to arrive 1 hour before the start time to set up the PA system.
Arrangements can be made to set up the PA system earlier if this is requested at time of booking.
If a PA system is being supplied by the client, the artist(s) will arrive at the specified time organised.
Usually we like to arrive 1 hour before the performance time to get familiar with gear and area.
The Artist(s) is happy to attend a sound check if required.
Pack down:
Gear supplied by the Artist(s) will be packed down immediately after the performance.
Gear supplied by the Artist(s) will not be able to remain on sight for collection on another time or day.
Performance Times:
Agreed upon by the Artist(s) and the client at time of booking/confirmation.
Agreed upon by chosen package.
Bookings are generally based on a maximum of 3 hours performance time with no more than 2 x 15 minute breaks.
Additional times can be discussed but further costs will apply.
Additional Performance Times
At the sole discretion of the Artist(s), the client may request additional performance time on the night of their event.
If the artist(s) agrees to perform for an additional time, this will be no longer than 1 hour
and charged at a rate of $150.
Music during breaks:
A playlist will be supplied and played by the Artist(s) during break times.
If particular music is required this needs to be pre arranged.
Requested Songs for Artist(s) Learn:
Song requests can be made. Clients must allow 14 days notice.
Songs requested after this time is at the discretion of the Artist(s).
Song requests are limited to 3 songs for a wedding ceremony and no more than 3 songs for the Reception
No more than 6 songs can be requested for any event.
Set Lists:
With the large amount of songs on the Artist(s) profile, a set list can be pre arrange or
a mixture of songs to cater for all genres and people will be made by the Artist(s).
The Artist(s) will gauge an idea of what songs work and don't at the event and will alter to match this.
Sound Production:
Unless otherwise stated, the Artist(s) will provide their own PA system and Lighting rig.
Our PA system is not designed for large scale events.
We have the following gear:
PA system:
2 x CVE10s monitors
1 x CVX18s Subwoofer
1 x Woofdale EVP12 monitor
2 x Shure bata 57a microphones
2 x Audio technica 3300 condenser Microphones
2 x Microphone stands
2 x iPads
2 x iPad stands
20 meter extension cable and multiple shorter extension cables
All required cables to run the system
Lighting System:
4 x Rotating lights on a stand
2 x Rotating lights on the floor
2 x Laser lights
2 x Spot lights
2 x Phase lights
Multiple extra floor and stage lights
Sound Switch Computer lighting programme
All required cables to run the system
Required from Venue/Client: Plug to plug our system into
Meals and drinks:
Your invoice/contract will indicate if meals are to be provided or not.
For the Ceremony and Reception Package a meal is required.
Non-alcoholic drinks are to be supplied by the client.
Breaks:
Bookings are generally based on a maximum of 3 hours performance time
with no more than 2 x 15 minutes breaks.
Client Cancellations
In the event of a client cancelling, a cancellation fee may apply.
In the event that the booking is cancelled 14 or less days prior to the booking taking place,
the Artist(s) will take reasonable steps to contractually demand 50% payment for the booking from the client.
Invoices will be issued.
Artist(s) Cancellations:
Cancellations are strongly discouraged and should only take place under extreme circumstances
such as a family grievance or serious illness.
Clients will be informed immediately of any issues or changes. The Artist(s) will find a suitable replacement.
The Artist(s) reserves the right to cancel a booking at any time if it deems to be unsuitable for the event for any reason whatsoever.
Dissatisfied clients:
In the event that a client is found by the Artist(s) to have justifiable circumstances in requesting it,
the Artist(s) may have to give a partial or full refund.
The Artist accepts that the fee contractually agreed to be paid may need to be discounted to a level
deemed satisfactory by the client, up to and including a full refund.
Performances:
The Artist(s) must not contain political or offensive material.
The Artist(s) are required to dress to reasonable standards and maintain behaviour in keeping with the type of event and venue.
The Artist(s) will perform to their highest standard and give a true representation of their recorded material.
The Artist(s) will not drink alcohol excessively before or during the performance or use illegal or banned substances.
At the sole discretion of the Artist(s), the client may request additional performers to join on stage. This is to be pre-arranged.
Unfortunately gear belonging to the Artist(s) can not be used for any other purposes unless prearranged e.g. speeches.
We do not hire out sound and lighting equipment alone.
Health & Safety:
The Artist(s) act to recognize and comply with all health and safety contracts
The Artist(s) understands their obligations under the Health & Safety at Work Act (2015) and will
comply at all times while working on this contract.
All gear is maintained and checked and cables are annually certified by a registered professional
Payments:
Unless stated otherwise, full payment is required the day before the event.
The Artist(s) undertake to follow up unpaid accounts with due diligence. External collection agencies may be required.
If client payment is arrange after the event, then payment must be made within 5 working days.
Confidentiality:
For private functions, all details of the booking will be keep confidential.
For public functions, if client is happy details will be shared on our website and social media platforms.
Photography/Videography:
The Artist(s) give permission for photos and videos to be take of their performances and shared on social media, YouTube etc.
If photos/videos of the Artist(s) will be used for advertising purposes, then permission needs to be obtain from the Artist(s) or agent.
Any photos/videos of the Artist(s) we receive from photographers/videographers with their permission at events will
The artist reserves the right to take photos and videos of their own performances for advertising purposes however this will be prearranged with the client. Footage that is taken will not include other visible persons unless permission is granted.
Client Responsibilities:
The Client agrees that it is their responsibility to ensure all relevant music licences, insurance policies and safety tests are obtained before any live music is booked and that there are no volume restrictions at the venue that might prevent the Artist from performing. Any volume restrictions, time frames are to be made aware to the Artist(s).
Ideally the Client will provide parking facilities suitable for the Artist(s) performing, and easy loading and unloading facilities.
The Client shall not make or permit the making of any audio and/or visual recording or transmission of the Artist(s) performance without the prior written consent of the Artist(s).
It is the responsibility of the Client to ensure that the Artist(s) does not suffer any aggressive or abusive behaviour. If the Client is aware of any such behaviour from guests or staff, and that behaviour is allowed to continue, then the Artist(s) may terminate the performance and will still be entitled to their fee, in its entirety.
If the Client or venue provide a stage, it must be of suitable proportions to accommodate the Artist(s).
This stage should be stable, safe and of good quality.
The Client and the Artist(s) agree that the equipment and instruments of each Artist(s) performing at the event are not available for use by any other person except by specific permission of the Artist(s), this includes microphones.
If the Artist(s) is unable to complete their entire performance due to the event running behind schedule or as a result of a restriction placed on their performance on the day from the venue, full payment is still due to the artist.
PAGE28, Stephen James, Steve&Kat, Trio and Lights at Night.
These may be in conjunction with Terms and Conditions supplied by other booking agencies.
Alert Levels Policy:
If a booking is not able to take place due to a change of alert levels or a State of Emergency,
the booking may be rescheduled to a new date up to 2 years from the original date.
No cancellation fees or other penalties will apply.
If the Artist(s) are able to perform on the new date, the booking will be transferred.
If the artist(s) are not able to perform on the new date,
a new artist(s) can be arranged through the another agency or the booking cancelled.
Vaccination Status:
All Artists are fully vaccinated against COVID19
Payment:
Customers will be invoiced from either the Artist(s) or the agency the booking has been made through.
GST Registered:
We are not GST registered, however some agencies we work with may be GST registered.
Invoices directly from the Artist(s) will not be inclusive of GST
Setup/Sound Check:
Artist(s) will supply PA and lighting equipment unless stipulated otherwise at time of booking.
Artist(s) PA and lighting systems are included in all costs.
For full set ups, we aim to arrive 1 and 1/2 hours before the start time to set up the PA and lighting system.
For smaller set ups, we aim to arrive 1 hour before the start time to set up the PA system.
Arrangements can be made to set up the PA system earlier if this is requested at time of booking.
If a PA system is being supplied by the client, the artist(s) will arrive at the specified time organised.
Usually we like to arrive 1 hour before the performance time to get familiar with gear and area.
The Artist(s) is happy to attend a sound check if required.
Pack down:
Gear supplied by the Artist(s) will be packed down immediately after the performance.
Gear supplied by the Artist(s) will not be able to remain on sight for collection on another time or day.
Performance Times:
Agreed upon by the Artist(s) and the client at time of booking/confirmation.
Agreed upon by chosen package.
Bookings are generally based on a maximum of 3 hours performance time with no more than 2 x 15 minute breaks.
Additional times can be discussed but further costs will apply.
Additional Performance Times
At the sole discretion of the Artist(s), the client may request additional performance time on the night of their event.
If the artist(s) agrees to perform for an additional time, this will be no longer than 1 hour
and charged at a rate of $150.
Music during breaks:
A playlist will be supplied and played by the Artist(s) during break times.
If particular music is required this needs to be pre arranged.
Requested Songs for Artist(s) Learn:
Song requests can be made. Clients must allow 14 days notice.
Songs requested after this time is at the discretion of the Artist(s).
Song requests are limited to 3 songs for a wedding ceremony and no more than 3 songs for the Reception
No more than 6 songs can be requested for any event.
Set Lists:
With the large amount of songs on the Artist(s) profile, a set list can be pre arrange or
a mixture of songs to cater for all genres and people will be made by the Artist(s).
The Artist(s) will gauge an idea of what songs work and don't at the event and will alter to match this.
Sound Production:
Unless otherwise stated, the Artist(s) will provide their own PA system and Lighting rig.
Our PA system is not designed for large scale events.
We have the following gear:
PA system:
2 x CVE10s monitors
1 x CVX18s Subwoofer
1 x Woofdale EVP12 monitor
2 x Shure bata 57a microphones
2 x Audio technica 3300 condenser Microphones
2 x Microphone stands
2 x iPads
2 x iPad stands
20 meter extension cable and multiple shorter extension cables
All required cables to run the system
Lighting System:
4 x Rotating lights on a stand
2 x Rotating lights on the floor
2 x Laser lights
2 x Spot lights
2 x Phase lights
Multiple extra floor and stage lights
Sound Switch Computer lighting programme
All required cables to run the system
Required from Venue/Client: Plug to plug our system into
Meals and drinks:
Your invoice/contract will indicate if meals are to be provided or not.
For the Ceremony and Reception Package a meal is required.
Non-alcoholic drinks are to be supplied by the client.
Breaks:
Bookings are generally based on a maximum of 3 hours performance time
with no more than 2 x 15 minutes breaks.
Client Cancellations
In the event of a client cancelling, a cancellation fee may apply.
In the event that the booking is cancelled 14 or less days prior to the booking taking place,
the Artist(s) will take reasonable steps to contractually demand 50% payment for the booking from the client.
Invoices will be issued.
Artist(s) Cancellations:
Cancellations are strongly discouraged and should only take place under extreme circumstances
such as a family grievance or serious illness.
Clients will be informed immediately of any issues or changes. The Artist(s) will find a suitable replacement.
The Artist(s) reserves the right to cancel a booking at any time if it deems to be unsuitable for the event for any reason whatsoever.
Dissatisfied clients:
In the event that a client is found by the Artist(s) to have justifiable circumstances in requesting it,
the Artist(s) may have to give a partial or full refund.
The Artist accepts that the fee contractually agreed to be paid may need to be discounted to a level
deemed satisfactory by the client, up to and including a full refund.
Performances:
The Artist(s) must not contain political or offensive material.
The Artist(s) are required to dress to reasonable standards and maintain behaviour in keeping with the type of event and venue.
The Artist(s) will perform to their highest standard and give a true representation of their recorded material.
The Artist(s) will not drink alcohol excessively before or during the performance or use illegal or banned substances.
At the sole discretion of the Artist(s), the client may request additional performers to join on stage. This is to be pre-arranged.
Unfortunately gear belonging to the Artist(s) can not be used for any other purposes unless prearranged e.g. speeches.
We do not hire out sound and lighting equipment alone.
Health & Safety:
The Artist(s) act to recognize and comply with all health and safety contracts
The Artist(s) understands their obligations under the Health & Safety at Work Act (2015) and will
comply at all times while working on this contract.
All gear is maintained and checked and cables are annually certified by a registered professional
Payments:
Unless stated otherwise, full payment is required the day before the event.
The Artist(s) undertake to follow up unpaid accounts with due diligence. External collection agencies may be required.
If client payment is arrange after the event, then payment must be made within 5 working days.
Confidentiality:
For private functions, all details of the booking will be keep confidential.
For public functions, if client is happy details will be shared on our website and social media platforms.
Photography/Videography:
The Artist(s) give permission for photos and videos to be take of their performances and shared on social media, YouTube etc.
If photos/videos of the Artist(s) will be used for advertising purposes, then permission needs to be obtain from the Artist(s) or agent.
Any photos/videos of the Artist(s) we receive from photographers/videographers with their permission at events will
The artist reserves the right to take photos and videos of their own performances for advertising purposes however this will be prearranged with the client. Footage that is taken will not include other visible persons unless permission is granted.
Client Responsibilities:
The Client agrees that it is their responsibility to ensure all relevant music licences, insurance policies and safety tests are obtained before any live music is booked and that there are no volume restrictions at the venue that might prevent the Artist from performing. Any volume restrictions, time frames are to be made aware to the Artist(s).
Ideally the Client will provide parking facilities suitable for the Artist(s) performing, and easy loading and unloading facilities.
The Client shall not make or permit the making of any audio and/or visual recording or transmission of the Artist(s) performance without the prior written consent of the Artist(s).
It is the responsibility of the Client to ensure that the Artist(s) does not suffer any aggressive or abusive behaviour. If the Client is aware of any such behaviour from guests or staff, and that behaviour is allowed to continue, then the Artist(s) may terminate the performance and will still be entitled to their fee, in its entirety.
If the Client or venue provide a stage, it must be of suitable proportions to accommodate the Artist(s).
This stage should be stable, safe and of good quality.
The Client and the Artist(s) agree that the equipment and instruments of each Artist(s) performing at the event are not available for use by any other person except by specific permission of the Artist(s), this includes microphones.
If the Artist(s) is unable to complete their entire performance due to the event running behind schedule or as a result of a restriction placed on their performance on the day from the venue, full payment is still due to the artist.
